Data Privacy Notice

SOMA UK

Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2016/679 (the “GDPR”).

Who are we?

National Director Richard Moy is the data controller (see website for contact details). This means that the National Director decides how your personal data is processed and for what purposes.

How do we process your personal data?

SOMA UK complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:

  1. To administer membership records;

  2. To fundraise and promote the interests of the charity;

  3. To manage our employees and volunteers;

  4. To maintain our own accounts and records;

  5. To operate the SOMA UK web site and deliver the services that individuals have requested;

  6. To inform individuals of news, events, activities or services being run by SOMA UK;

  7. To process gift aid declarations and applications;

  8. To contact individuals via surveys to conduct research about their opinions of current services or of potential new services that may be offered;

  9. To ensure the safety and security of team members whilst on missions.

What is the legal basis for processing your personal data?

SOMA UK Supporters, Intercessors and Team Members:

Processing is necessary for the legitimate interests of SOMA UK, except where such interests are overridden by the interests, rights or freedoms of the data subject. This legitimate interest is the furtherance of the aims and objectives of the charity, which is to support Christians and churches abroad. SOMA UK ensures that there is not a disproportionate intrusion on supporter’s interests, rights and freedoms by giving a clear right to opt-out of the processing of data, by securely storing the data, by not disclosing the data to third parties except where strictly necessary for the furtherance of the aims of the charity, or to comply with any legal obligations we have, and by removing and deleting data which it is no longer necessary to retain.

SOMA UK Team Members whilst actively engaged on a SOMA UK mission:

Whilst SOMA team members are on missions, processing may be carried out to protect the vital interest of team members, where this is necessary for the safety and security of team members. For instance, personal data including but not limited to passport data may be disclosed to UK embassies overseas whilst team members are on mission. Whilst on a SOMA UK mission, the data processor will be whoever is the designated Team Leader for that mission.

SOMA UK may ask your specific consent for the processing of your personal data concerning your health, pursuant to s9(2)(1) GDPR. This data will be held by SOMA UK solely for the purpose of protecting the safety and security of team members and only disclosed to third parties (such as medical staff) if necessary for the safety, security, and wellbeing of the team member whilst on a SOMA mission. The data will be held securely at SOMA UK’s office, either in paper form or on a secure computer system, or where necessary held securely by the designated Team Leader for the duration of a particular mission. This is necessary for SOMA UK to carry out its legitimate interests in sending mission teams overseas to support Christians in ‘places less visited’.

SOMA UK may also publish on it’s website or social media sites photos of Team Members and Delegates attending Conferences for the purpose of publicising SOMA’s work. We will not tag any individual in those photos. If a person requests not to be included, then we will remove them from our website and social media sites.

Cookie Policy

Use of Cookies

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. The table below explains the cookies we use and why.

Cookie Name Purpose
ss_lastid To remember a user’s consent to cookies. Where users have previously given consent, that user’s preference will be stored in this cookie.
ss_cookieAllowed For Squarespace analytics to track your browser location and shows that you have given permission for the use of cookies.
crumb ss_cid ss_cpvisit ss_cvisit ss_cvr ss_cvt To track which page(s) you have visited.
PHPSESSID To store a simple message when a form is submitted that can be displayed on a different page. For example, if an enquiry form is completed incorrectly, a message will be stored and presented to the user to indicate the errors in the submission. When an enquiry form is submitted successfully, a message is stored and presented to the user thanking them for their enquiry. No personal information is stored in this cookie.

How do I change my cookie settings?
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit aboutcookies.org or allaboutcookies.org.
To opt out of being tracked by Google Analytics across all websites visit tools.google.com/dlpage/gaoptout.

If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.

External links
To improve our content and to deliver a better online experience for our users, we sometimes embed images and videos from other websites. We currently use and may in future use content from sites such as Facebook, Twitter, Instagram and Vimeo. You may be presented with cookies from these third party websites. Please note that we do not control these cookies and you should consult the relevant third party website for information on how these cookies are used and how you can control them.

Last updated February 2022